Ginger Films
The Problem Nobody Warns You About
On your wedding day, everyone will come to you. The decorator needs approval. The caterer has a question. An uncle can't find parking. You'll be stuck managing instead of celebrating.
The Fix: One Point Person
Choose one trusted person who handles questions and problems so you don't have to.
Who Makes a Great Point Person?
- Calm under pressure, not easily flustered
- Respected by both families
- Organised and comfortable talking to vendors
- Someone who doesn't need to be in every photo
Think of a responsible cousin, a close friend, or a sibling-in-law. If you've hired a planner, they may already fill this role.
What They Handle
- Vendor questions and last-minute decisions
- Keeping the timeline on track (with buffers built in)
- Payments or tips you've arranged in advance
- Guest issues, from seating to lost items
- Being the go-to contact for your photographer
Key takeaway: If it's not an emergency, it doesn't reach the couple.
How to Set Them Up for Success
📋 Quick list: The point person's kit (prepare this the day before)
- Printed timeline with all vendor contact numbers
- Envelope with vendor payments and tips
- Copy of the group photo list
- Emergency kit: safety pins, sewing kit, stain remover, paracetamol, tissues
- Charger and power bank
- List of VIP guests who need special attention (elderly, out-of-town)
- Give them the full timeline and every vendor's contact
- Introduce them to vendors before the day
- Tell them your priorities: what matters and what can slide
- Let them decide small things without checking with you
💡 Tip: Brief your point person with a simple rule: "If it's not going to ruin the wedding, handle it yourself. Only come to us if something truly needs our decision." This one instruction saves you from being interrupted during your own ceremony.
Don't Forget to Thank Them
Being the point person is hard work. A thank-you note or small gift goes a long way.
Bonus: Tell Your Photographer
Share your point person's name and number with your photography team. That keeps shot lists, family groups and timing in safe hands.
